|Notes||JOB SUMMARY: Part-time, 16-20 hours per week, Monday - Friday. The Accounts Payable Clerk is responsible for maintaining files for all bills paid. ESSENTIAL JOB FUNCTIONS: Maintain files of closed invoices with checks, receipts, correspondence and other records in alphabetical and numerical order according to the file system used. Maintain file of completed open invoices awaiting payment. Answer questions about files. Find, retrieve and copy information from files in response to requests from authorized users. Perform periodic inspections of files in order to ensure correct placement and proper condition. Place materials into storage receptacles, such as file cabinets, drawers or storage boxes with the proper signage to ensure they can be found at a later date when/if necessary. Maintain electronic labels for yearly replication. Track files removed from Accounts Payables in order to ensure that borrowed files are returned in a timely basis. Date stamp daily mail and assist in mailing checks. Additional responsibilities assigned including assisting in other areas of accounting and special projects as requested, Duties are subject to change as management deems necessary. MINIMUM REQUIREMENTS: High school diploma, GED or registered student required. File clerks need a basic knowledge of most clerical duties such as how to alphabetize paper files. Some experience in operating a personal computer (Work, Excel), and various office machines such as printer, copier, scanner and fax machine. The must also possess a courteous phone manner.|
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