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Administrative Assistant
Department Curatorial
Notes JOB SUMMARY:
The Administrative Assistant responsibilities include general administrative clerical duties and scheduling. POSITION AUTHORITY: The incumbent is authorized to take reasonable action necessary to carry out assigned duties and responsibilities, provided such action is consistent with position guidelines as outlined below. POSITION GUIDELINES: Position guidelines include, but are not limited to, established company and department policies and procedures and all supervisory directives. The incumbent is expected to exercise sound, reasonable judgment and initiative, and give high priority to accuracy and details in the performance of job responsibilities. ESSENTIAL FUNCTIONS: •Phone reception and messages •Organize travel arrangements •Clerical duties including general office correspondence, faxing copying, filing, inter-office mail •Maintain schedule and time sheet tracking for Life Science & Exhibit Operations Department •Maintain payroll records and leave requests •Purchase request tracking, filing, and computer account records •Coordinate room and event schedules •Coordinate special event scheduling of staff •Any and all other duties as assigned; duties are subject to change as management deems necessary to best serve the needs of Moody Gardens EDUCATION/ EXPERIENCE REQUIREMENTS: •High School diploma or equivalent •At least one year experience as an Administrative Assistant or similar position •Some accounting background is helpful REQUIRED SKILLS: •Must be reliable and responsible •Refined communication skills are required due to receptionist and correspondence duties •Computer skills and typing 50 wpm required •Microsoft word, Excel, and Access software experience helpful •Must be organized and self-motivated •Must be observant, courteous, and able to work with administrative personnel and other employees in a polite, patient manner •Must have a valid driver’s license •Ability to maintain a neat, clean, and well-groomed appearance PHYSICAL REQUIREMENTS: •Ability to sit for long periods of time Interested applicants should fax application and/or resume to 409.683.4930 or email to bpeguero@moodygardens.org We appreciate all applicants for their interest, however, due to the large volume of applications and/or resumes received only candidates selected for interviews will be contacted.
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